Make Your Existing Software Smarter.

Custom AI Integration for ERP & CRM: Scaling Your Existing Software Without a Rebuild.

Your software already works. Your team already knows how to use it. We add an AI layer on top so it classifies, routes, scores, extracts, and reports automatically. Same platform. Significantly less manual work.

No Rebuild Required

Works with HubSpot, Salesforce, Dynamics 365, Xero, SAP, and custom platforms.

Live in 4–6 Weeks

Fixed timeline, defined deliverables, measurable results from day one.

Built for Your Market

GDPR-aligned (NL), PDPA-compliant (SG), and Privacy Act-ready (AU).

You Don’t Need New Software.

You need your current software to stop relying on humans for work AI can do better.

Every business we work with has the same story: The CRM works, but someone still manually scores every lead. The accounting platform works, but someone still types in every invoice. The inbox works, but someone spends two hours a day forwarding emails.

None of this requires a new platform. It requires the right AI integration layer built on top of what you already have. That’s what we build.

What manual work is actually costing you.

Most businesses don't track the cost of repetitive manual work — they just absorb it. But the numbers are straightforward.

Title	Manual Process	With AI Integration
Invoice processing	15 min × 300/month = 75 hours	Under 5 hours/month
Lead triage	3 hours/day × 20 days = 60 hours/month	Automated on Arrival
Reporting Prep	3 hours/day × 20 days = 16 hours/month	Delivered Automatically
Support Queries	$12 avg cost per ticket × 500/month = $6,000/month	60% deflected by AI

What you are doing is not an efficiency. That's a budget line that belongs somewhere else.

If a task is repetitive and follows a consistent pattern, it’s a strong candidate for automation. We can streamline the process to save time, reduce manual work, and improve overall efficiency.

6 Ways to Automate Your Existing Platform

Capability	How it Works	The Result
01. AI Email Routing	AI reads inbound mail, classifies intent, and routes to Sales, Support, or Billing instantly.	2–3 hours of daily triage reduced to zero.
02. Intelligent Documents	Extracts data from invoices and POs directly into Xero, SAP, or Exact Online.	15 minutes per invoice becomes 15 seconds.
03. Lead Scoring & Enrichment	Automatically grades leads in HubSpot or Salesforce and triggers instant Slack alerts.	Response time drops from days to under 60 seconds.
04. AI Assistant Layer	A trained AI assistant embedded in your SaaS to handle tier-1 support and FAQs.	40–70% of support queries handled autonomously.
05. Automated Workflows	Uses Make or Zapier to trigger actions when deals change or thresholds are crossed.	Operational handoffs run without a single manual step.
06. Predictive Insights	Plain-language weekly briefings on your data delivered to Slack or email.	Reporting prep time drops from hours to zero.

From First Call to Live Integration in 6 Weeks

1. Discovery & Mapping (Weeks 1–2)

We audit your stack and identify the highest-ROI integration point

2. Architecture & Spec (Weeks 2–3)

We define the AI models, data flows, and compliance schemas for your approval.

3. Build & Test (Weeks 3–5)

Development happens in a staging environment. We test against real workflows and edge cases.

4. Deploy & Optimize (Weeks 5–6+)

Go-live with 30 days of active monitoring and accuracy tuning included.

The Integration vs. Replacement Decision

Here's how to know.

Most businesses don't need a new platform. They need the one they have to do more. But there are cases where migration is the right call — and we'll tell you honestly if that's your situation.

Your Situation	Right Approach
Platform has a documented API	Integration — start here
Team is trained and comfortable with current software	Integration — protect that investment
Platform is end-of-life or vendor-sunsetting	Migration first, then AI
No API access and core functionality is genuinely limited	Targeted modernization
You just want to add AI to what you have	Integration — you're in the right place

Built for Your Market

We build for your regulatory environment - not around it.

AI integration in the Netherlands, Singapore, and Australia isn't the same project. Each market has specific data protection obligations that must be designed into the architecture from day one - not retrofitted after a compliance review.

Netherlands & EU Clients: All integrations are GDPR-compliant by architecture. EU-hosted infrastructure by default (AWS eu-west, Azure West Europe). Data processing agreements in place with model providers. No personal data used for model training without consent. Built for businesses running Dynamics 365, Exact Online, AFAS, or custom platforms.

Singapore Clients PDPA-aligned architecture. Purpose limitation and retention policies defined at project scoping. Data residency requirements assessed per engagement. Singapore businesses may be eligible to offset implementation costs through the Productivity Solutions Grant (PSG) ask us about eligibility on your discovery call.

Australia Clients Built for the Privacy Act and Australia's 13 Privacy Principles. Cross-border data disclosure addressed in architecture. Xero, MYOB, and QuickBooks integrations are our most common Australian entry points. All implementations designed with upcoming Privacy Act reform in mind.

FAQs

Does my platform need a specific type of API?

Most modern platforms — HubSpot, Salesforce, Xero, Dynamics 365, Pipedrive, Exact Online, QuickBooks — have well-documented REST APIs that we connect to directly. If you're unsure whether yours qualifies, we confirm it in the first 15 minutes of a discovery call.

Will this disrupt our team while it's being built?

No. Every integration is developed and tested in a staging environment. Your live system is not touched until you've seen the integration working and given go-ahead. The cutover is managed alongside your team with full monitoring from day one.

We're in Europe or APAC — does the time zone work?

Yes. Our Philippines-based team operates across both APAC and European business hours. All project management, reviews, and calls are scheduled around your working day.

Can we start with one workflow and add more later?

That's exactly what we recommend. Each integration is a standalone module. Adding a second or third is faster and cheaper than the first because the API architecture and access are already established.

What if we have a legacy system with limited API access?

We'll tell you in discovery. Some legacy systems have partial API access that's workable. Others don't — and in those cases, we'll advise honestly on whether a targeted modernisation of that system makes more sense before any AI work begins.

How Does Satoden Compare to In-House & Agencies?

A local AI agency in Amsterdam, Singapore, or Sydney charges local rates — typically $15,000–$50,000 for a single integration. An in-house developer takes months to hire and has to learn the integration toolchain from scratch. We've delivered this exact work across multiple platforms and markets, at a cost structure that makes mid-market AI integration viable — with the same output quality and full accountability.

From 100+ Daily Facebook Inquiries to a Structured Sales Pipeline

See how we helped a Roofing Manufacturing Company automate responses, compute quotes, and capture every lead using AI.

Need something similar?

Tell us your challenge. We'll come back with a plan within 48 hours.